To get the synchronization status for Outlook for Windows, the add-in version needs to be 7.2.0 or aboveįor Google Workspace, the data flow is between the Email signature Manager and Gmail API as well as Azure Blob Storage:īy clicking on Synchronize now a manual synchronization could be triggered for Gmail signatures.To get the synchronization status for Microsoft 365 Outlook the web add-in must be enabled.To get the synchronization status for Email signature server a SAS link must be provided.Email signature server is enabled ad a module.īy clicking on Synchronize now a manual synchronization could be triggered for all the configured setups. Web add-in is enabled in general settings.ģ. Synchronize now button will be grey until:ġ.A new user is provisioned to a group that is filtered for one of the signatures. If there are changes specifically to a user you will not see the date/time update for the synchronization as this action will only affect the user so the changes are done immediately for that user.Any data source the signatures depend on changes.Any active email signature is modified (activated, deactivated, updated, filters changed, etc.).The synchronization will run under the following conditions:.However, you will only see updates to the date/time in this page if there was actually a change made that required a sync. The synchronization job will run hourly.Click on More options in the ellipsis menuįrom this page, the synchronization status for each solution used will be presented:.In this section we will be focusing on the Synchronization between the Email signature Manager and the related storages depending on the provider.įor Microsoft Office 365, the data flow is between the Email signature Manager and the related Azure Blob Storages:īelow the steps to get the Synchronization Menu: How to check the signature synchronization status and run it manually? At least one email domain has been added.At least one email signature part has been created and entered the active state at some point.There are 3 shared conditions for when a synchronization will be allowed to run. Per that, when users edit their profiles a separate job will run instantaneously for them to propagate their signatures update The hourly synchronization job is related to the global updates.Then, each setup will get synchronized with the related Blob Storage to finalize the propagation of the signature to the end-users. Blob storage for the email signature images.For Google Workspace: Gmail (web application on browsers):.Blob storage for the Email Signature Server,.Blob storage for the Outlook Web Add-in.Blob storage for the Outlook VSTO Add-in.Templafy Email signature Manager runs an hourly job that checks for updates and pushes any new HTML to MS Azure Blob storage and to Gmail API depending on what is being used for the setup: How does the synchronization work in general? Email Signature Server for Microsoft 365 enabled (only relevant for Templafy Email Signature Server).At least one of the Email Signature modules enabled.In this article, we will explain how email signature synchronization works to propagate the updates to the end-users.
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